Expense Report Templates
Download a free expense report or expense tracker template, log each cost with its date and category, and watch the totals update automatically.
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Spreadsheet
Free Expense Report Templates
Whether you're claiming back a business trip or just keeping tabs on where the money goes, an expense template saves you from building the same table over and over. These are Excel files that open in MobiOffice, Microsoft 365, or other compatible spreadsheet apps.
Frequently asked questions
Each expense with its date, category (travel, meals, supplies), a short description, and the amount — plus the employee or project name and the reporting period at the top. Totals sit at the bottom, making reports easier to review and approve. Note the receipt reference next to each line and attach the files when you send the PDF.
A report covers one claim or period, built to be submitted and reimbursed. A tracker helps you monitor spending across weeks and months, making trends and saving opportunities easier to spot. If you're not sure, start with the Basic report for claims and the Tracker for everything else.
Download the template, add your name and period, and enter each expense — the total updates automatically. When you're done, export to PDF and send it for approval.