Purchase Order Templates
Download a free purchase order template, add your supplier details and line items that can be matched to the invoice you'll receive.
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SpreadsheetFree Purchase Order Templates
A purchase order turns "we'd like to buy" into a document both sides can rely on. This template is an Excel file with the structure ready — open it in MobiOffice, Microsoft 365, or other compatible spreadsheet apps and fill in your order.
Frequently asked questions
A unique PO number and date; your company's and the supplier's details; an itemized list of products or services with quantities and unit prices; the subtotal, tax, and total; and the delivery and payment terms. The totals calculate automatically as you add items.
The PO is the buyer's request to order goods — it comes first. The invoice is the seller's bill for them. A clear PO becomes the reference the supplier invoices against, so the numbers should match exactly; that's what makes approvals and bookkeeping painless.
Yes — the unique number is what lets you and your supplier track the order, match it to the invoice, and resolve any question about what was agreed. Number them sequentially and never reuse one.