Best Excel Spreadsheet Alternatives to Try in 2025

Microsoft Excel has long been a staple for businesses, students, and professionals alike.

From calculating deadlines and tracking costs to managing projects and analyzing ROI, its capabilities have supported everything from daily operations to crafting detailed graduation thesis reports.

But, as the way we work evolves, Excel’s limitations have become more apparent.

Have you ever wished multiple users could seamlessly access and edit your spreadsheets in real-time? Or found yourself frustrated by the steep cost of Microsoft Office, especially if you don’t need all of Excel’s advanced features?

Microsoft Excel can feel like an overkill for those outside the accounting or data-heavy professions: offering tools you may never use while lacking those robust collaboration or project management functionalities you desperately need.

If you’re on a budget, looking for better teamwork options, or simply want to explore alternatives that fit your workflow, you’re not alone.

In this article, we’ll explore the 10 best alternatives to Microsoft Excel. Whether you’re searching for free tools, more intuitive project management solutions, or better collaboration features, there’s something here for everyone.

The 10 best Microsoft Excel alternatives in 2025

With countless tools on the market, choosing the right spreadsheet software can feel overwhelming. While Microsoft Excel has served as the gold standard for decades, its limitations have left many searching for alternatives.

So, whether you’re looking for a simpler solution, enhanced features, or just something more budget-friendly, the options below should hopefully cater to your diverse needs.

Here are our top 10 contenders you need to consider.

1. MobiSheets

MobiSheets combines simplicity with advanced tools, making it versatile for various use cases. From managing budgets to analyzing datasets, the software provides over 280 functions and seamless compatibility with popular formats like Office 365.

MobiSheets' intuitive interface ensures a smooth transition for Excel users, and built-in visualization tools make data presentation effortless.

Features and cons

Key features: data filters, chart creation, compatibility across platforms, and advanced tools like Data Validation.

Cons: limited integration options compared to enterprise-focused tools.

Why choose MobiSheets?

MobiSheets bridges the gap between simplicity and capability. This spreadsheet program balances affordability, ease of use, and cross-platform functionality making it an ideal tool for small businesses, students, and professionals looking for a practical yet powerful alternative.

2. Google Sheets

As a cloud-based alternative, Google Sheets excels in real-time collaboration, allowing multiple users to edit and comment on documents simultaneously.

The spreadsheet app's integration with Google Workspace tools like Google Docs, Google Slides, and Google Forms enhances its utility.

Features and cons

Robust features: Auto-save, file compatibility with Excel, real-time collaboration, and template galleries.

Cons: Limited support for large datasets and fewer advanced formulas.

Why choose Google Sheets?

We love Google Sheets for its accessibility and teamwork capabilities. This spreadsheet program is intuitive for those who value cloud-based collaboration and are looking for a tool that integrates effortlessly into the broader Google ecosystem.

3. Numbers

Numbers stands out for its sleek design and intuitive interface, tailored to Apple’s ecosystem.

As one of the most popular Excel alternatives, it is a fantastic option for casual users or teams already using Apple devices, offering visually appealing templates and charts.

However, its lack of advanced features may deter users with more demanding needs.

Features and cons

Key features: Real-time collaboration, vibrant templates, and seamless iCloud integration.

Cons: Limited features outside of Apple products and fewer advanced data analysis tools.

Why choose Numbers?

Numbers shines in simplicity and design, making it a go-to for Mac users who want a polished and user-friendly spreadsheet solution. The spreadsheet program's integration with Apple devices ensures a smooth experience for teams and individuals alike.

4. Smartsheet

Coming at the number four spot on our other Excel alternatives list, Smartsheet merges spreadsheet functionality with project management features, making it ideal for task tracking and collaboration.

With views like Gantt and Calendar, it caters to teams managing complex projects.

Features and cons

Robust features: Built-in templates, multiple view options, and automation capabilities.

Cons: Limited data analysis features and restricted collaboration options in the lower pricing tiers.

Why choose Smartsheet?

Smartsheet’s hybrid approach appeals to teams and power users juggling spreadsheets and project management tasks. Its intuitive setup and automation tools simplify workflows, making it a valuable asset for productivity.

Zoho Sheet

Part of the Zoho Office Suite, Zoho Sheet excels in collaboration and automation. Its AI-powered insights and business data cleaning tools set it apart, helping users maintain data accuracy and efficiency.

Features and cons

Key features: 350+ functions, data validation, AI insights, and mobile app compatibility.

Cons: No offline mode and limited integrations outside the Zoho ecosystem.

Why choose Zoho Sheet?

Zoho Sheet combines functionality with smart automation, making it ideal for teams needing collaboration and data processing tools like mathematical functions and advanced analytic features. This spreadsheet application's focus is on improving data quality and insights makes it an innovative choice.

LibreOffice

LibreOffice Calc is a robust open-source alternative to Excel that operates on a free plan model, offering tools for advanced data management. From "what-if" analysis to custom templates, it provides flexibility for various spreadsheet data needs.

Features and cons

Robust features: Open-source flexibility, wide format compatibility, and scenario analysis tools. The only true free Excel alternative.

Cons: Limited customer support and no real-time collaboration compared to other spreadsheet software.

Why choose LibreOffice Calc?

LibreOffice Calc offers a feature-rich experience without the price tag. The open-source nature of this spreadsheet application makes it accessible and customizable, particularly for users seeking a free alternative with advanced tools and a not-too-bad user interface.

Hive

More than just a basic Excel alternative, Hive integrates spreadsheet functionality with task and project management, offering features like time tracking and customizable layouts.

Features and cons

Key features: Multiple project views, over 1,000 integrations, and automated workflows.

Cons: Limited analysis capabilities and premium features locked behind paid tiers.

Why choose Hive?

Hive’s collaborative and customizable features make it a top pick for teams managing complex projects or in need of comprehensive spreadsheet functions. From our list of Excel alternatives, this spreadsheet offers a good balance between versatility in project visualization and integrations.

ClickUp

ClickUp is more than a spreadsheet tool; it’s a comprehensive productivity platform. With customizable views and advanced task automation, it supports teams managing diverse workflows.

Features and cons

Robust features: flexible views, task automation, and integration with third-party tools.

Cons: Limited mobile functionality and fewer advanced charting options.

Why choose ClickUp?

ClickUp is a powerhouse for teams seeking both productivity and organization. The tool offers flexibility in viewing and managing tasks ensuring it adapts to various workflows seamlessly.

AirTable

AirTable blends database functionality with spreadsheet ease, offering unique ways to organize and visualize data in addition to many flexible project management templates for you to choose.

Features and cons

Key features: CRM templates, Kanban boards, and robust data synchronization make it one of the best tools on this list to seamlessly organize project data.

Cons: Limited advanced formulas and reliance on paid tiers for premium features.

Why choose Airtable?

Airtable’s versatility and intuitive design make it a standout for teams looking to organize data and workflows creatively. The program's ability to merge database functionality with spreadsheets, however, is what sets it apart the most from the competition.

WPS Office Spreadsheet

WPS Office Spreadsheet combines familiar spreadsheet tools with enhanced visualization and template options.

Features and cons

Key features: Template-driven design, cloud storage support, and advanced pivot tables make any project planning work a breeze.

Cons: Ad-supported free version and occasional performance lags with large datasets.

Why choose WPS Spreadsheet?

WPS Spreadsheet offers a feature-packed experience that mimics MS Excel, making it a reliable option for those seeking familiarity with added convenience and a decent user interface.

The programm is compatibile with various platforms and formats ensures accessibility.

How to choose the right spreadsheet software

When selecting a software, it’s essential to consider not only the features you need but also the limitations you want to avoid.

While Microsoft Excel remains a powerful tool for data management, its complexity, limited collaboration features, and high costs have left both average Excel users and veterans seeking alternatives.

So, the right spreadsheet for you will ultimately depend on your unique needs, whether you're managing large datasets, creating reports, or collaborating with a team.

Below, we will break down the key factors to consider when evaluating your Excel alternatives.

Functionality and features

At its core, the tool should help you efficiently organize, analyze, and present data. In that regard, look for a software that offers essential functions like sorting, filtering, creating charts, and performing calculations. Advanced features like pivot tables, conditional formatting, and data validation can make a significant difference if you're handling complex projects.

Ask yourself:

• Does the software support advanced formulas and calculations?

• Can it create customizable charts and tables?

• Is there support for data import/export across formats like .CSV, .XLSX, or .PDF?

On a final note, make sure to consider how it handles common issues like errors in calculations. For example, Excel users frequently encounter the value error, which can disrupt workflows and require time-consuming troubleshooting.

Collaboration features

For teams working remotely or across departments, real-time collaboration is a must. Unlike Microsoft Excel, which requires business users emailing files back and forth, modern Excel alternatives often support simultaneous editing and built-in communication tools.

Ask yourself:

• Does it allow many users to edit a file in real-time?

• Are there tools for leaving comments or tracking changes?

• How well does it integrate with other collaboration platforms like Slack or Microsoft Teams?

Compatibility and integration

Ensure the software works seamlessly with your existing systems and devices.

Compatibility with Microsoft Office, cloud storage services, and other third-party apps can streamline your workflow and prevent disruptions.

Ask yourself:

• Can it open and edit Excel files without losing formatting?

• Does it support integration with other tools like CRM systems or project management software?

• Is it available on multiple platforms (Windows, macOS, iOS, Android)?

Ease of use

The best spreadsheet should be intuitive, even for beginners. A clean interface and accessible features can save time and minimize frustration.

Ask yourself:

• Is the interface user-friendly and easy to navigate?

• Are there templates or guides for common tasks?

• How steep is the learning curve for new users?

Cost

Budget constraints play a significant role in choosing software. While Excel’s licensing costs can add up, many Excel alternatives offer free or subscription-based pricing models that are more affordable.

Ask yourself:

• Is the software free, or does it have a one-time purchase or subscription fee?

• Does the price include updates and customer support?

• Are there hidden costs for additional features or storage?

Scalability

If your projects grow in size or complexity, your spreadsheet should keep up. Some tools handle large datasets and complex calculations better than others.

Ask yourself:

• Can it handle thousands of rows and columns without slowing down?

• Does it support advanced data visualization tools like dashboards or Gantt charts?

• Is there a limit on the number of users or collaborators?

Security and privacy

For sensitive data, security is non-negotiable. Cloud-based software often includes encryption and access controls, but it’s important to verify these features before you start to uploading any raw data to the platform's server.

Ask yourself:

• Does the software offer encryption for your files?

• Are there user access controls to restrict editing or viewing?

• How frequently are backups created, and is there an option for version history?

Offline access and cloud integration

While many tools are cloud-based, offline functionality can be critical in situations with limited internet access. Hybrid options that sync seamlessly when you’re back online can offer the best of both worlds.

Ask yourself:

• Can you edit files offline, and will they sync when reconnected?

• Is cloud storage included, and if so, how much?

• Does the software work well in low-bandwidth environments?

What is the best Excel alternative for project management?

Project management demands a strong data analysis tool that not only organizes data but also streamlines workflows, improves collaboration, and provides actionable insights.

While Microsoft Excel offers extensive functionality for task tracking, budgeting, and complex data analysis, it lacks the advanced project management features that modern teams require.

From visual tools like Gantt charts to task automation, today’s spreadsheet alternatives are better equipped to meet these needs.

When choosing a spreadsheet alternative for project management, keep the following in mind:

• Task planning and scheduling: A good tool should allow you to break down projects into tasks, assign responsibilities, and set deadlines. Features like Gantt charts, calendar views, and Kanban boards can simplify this process.

• Collaboration features: Real-time editing, comment threads, and file-sharing capabilities ensure that all team members stay on the same page.

• Automation capabilities: Automated workflows, reminders, and notifications can save time and reduce manual work.

• Integration options: Seamless integration with tools like Slack, Trello, or Asana ensures smooth workflows across platforms.

• Visualization: Dashboards and visual reports help managers monitor progress, identify bottlenecks, and make data-driven decisions.

With that said, here are the best Microsoft Excel alternatives for project management:

• MobiSheets

Why is it a great fit?

MobiSheets’ versatility and intuitive interface make it ideal for managing projects of any size. Its real-time collaboration tools ensure everyone stays aligned, while its advanced filters and grouping functionalities help simplify complex tasks.

• Smartsheet

Why is it a great fit?

Smartsheet excels at planning and scheduling, with multiple view options that cater to diverse team needs. Its automation tools simplify repetitive tasks, saving time and resources.

• ClickUp

Why is it a great fit?

ClickUp’s flexibility and robust task management tools make it perfect for teams juggling multiple projects. It’s especially valuable for its automation and reporting capabilities.

• AirTable

Why is it a great fit?

AirTable is ideal for teams needing flexible, visually engaging project management tools. Its customizable fields and templates make it easy to adapt to different industries.

What is the best spreadsheet software for data analysis?

Data analysis is central to decision-making in business, academia, and beyond.

While Microsoft Excel has long been a go-to tool for organizing and analyzing data, its limitations (such as struggles with large datasets and lack of advanced automation) often hinder efficiency.

Modern spreadsheet software addresses these gaps, offering superior tools for handling complex data. When evaluating spreadsheet alternatives for data analysis, consider the following:

• Advanced analytical tools: look for features like pivot tables, complex formulas, and statistical analysis functions.

• Visualization: clear, customizable charts and dashboards are essential for presenting insights effectively.

• Scalability: the software should handle large datasets without slowing down or crashing.

• Integration capabilities: compatibility with data sources like SQL databases, APIs, and third-party analytics tools is a must.

• Automation: automating repetitive tasks, such as data cleaning and formula application, saves time and reduces errors.

Here are the top Excel alternatives for data analysis:

• MobiSheets

Why is it a great fit?

MobiSheets provides the perfect balance of simplicity and power, making it suitable for analysts across industries. Its compatibility with multiple file formats ensures seamless data import/export.

• Google Sheets

Why is it a great fit?

Google Sheets’ accessibility and real-time collaboration make it ideal for teams working on shared datasets. Its cloud-based nature ensures analysts can access their work from anywhere.

• Zoho Sheet

Why is it a great fit?

Zoho Sheet’s focus on automation and accuracy makes it an excellent choice for analysts dealing with large, complex datasets.

• LibreOffice Calc

Why is it a great fit?

LibreOffice Calc is perfect for those seeking a free yet feature-rich platform for in-depth data analysis.

Frequently asked questions

What is the best free alternative to Excel for large datasets?

When working with large datasets, choosing a tool that handles high volumes of rows and columns efficiently is crucial. Many Microsoft Excel alternatives struggle with performance when datasets grow, but some options stand out:

• Google Sheets: While free and cloud-based, it can lag when handling datasets with hundreds of thousands of rows. However, it excels in collaboration and accessibility.

• LibreOffice Calc: This open-source alternative can handle substantial datasets and includes features like “what-if” analysis and scenario planning, making it ideal for large-scale data modeling.

• MobiSheets: Offering compatibility with Office 365 and optimized for data visualization, MobiSheets strikes a balance between performance and usability for large datasets.

For massive datasets that go beyond the capabilities of most spreadsheet tools, consider database software like AirTable, which combines spreadsheet-like simplicity with database power.

Which is the easiest spreadsheet alternative for beginners to use?

Tools that offer intuitive interfaces and ready-to-use templates are ideal for those just starting out:

• Apple Numbers: With its sleek design and user-friendly interface, Numbers is perfect for Mac users. It includes visually appealing templates to help beginners create polished spreadsheets quickly.

• Google Sheets: Its straightforward interface and robust template gallery make it easy to get started. Additionally, Google offers helpful guides and tutorials for new users.

• MobiSheets: Designed with accessibility in mind, MobiSheets features a clean layout and intuitive navigation. Its compatibility with common file formats ensures a smooth transition for those moving from Excel.

What is the best Excel alternative for collaborative work?

Collaboration is a key feature missing in traditional Microsoft Excel, especially for remote teams or those working across multiple locations. Here are the top picks for spreadsheet software that excels in collaboration:

• Google Sheets: This tool is synonymous with collaboration, offering real-time editing, automatic saving, and the ability to comment and chat within the document. It’s also free, making it accessible for all.

• Smartsheet: While primarily a project management tool, Smartsheet’s grid view functions like a spreadsheet and includes robust collaboration tools like task assignments, notifications, and shared dashboards.

• Zoho Sheet: Ideal for businesses, Zoho Sheet allows multiple users to edit and review spreadsheets simultaneously. It also includes AI-powered insights to streamline collaborative workflows.

Conclusion

Choosing the right spreadsheet software can significantly improve your productivity, collaboration, and data management capabilities. Whether you're handling complex datasets, managing projects, or looking for seamless teamwork features, there's at least one Microsoft Excel alternative out there that will fit your needs like hand in glove, as long as you're willing to test a few options first.

Tools like MobiSheets, Google Sheets, and Smartsheet offer innovative features that address Excel’s limitations while introducing new possibilities for collaboration, automation, and visualization.

With MobiSheets, you can also enjoy a user-friendly experience, powerful data analysis tools, and compatibility across platforms, making it an ideal choice for professionals and businesses alike.

Try MobiSheets now and discover how it can transform the way you manage your data and projects!